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The Complete Checklist for Academic Journal Manuscript Submissions

When you have struggled through the process of research and composition to produce an academic thesis, getting the manuscript published is a matter of great pride.

However, manuscript submission cannot guarantee publication. Even though your idea may be unique and your research and writing impeccable, your chosen journal might still reject the manuscript. Protentional reasons for rejection range from lack of organization to poor writing, plagiarism, etc. To avoid rejection, it is extremely crucial to follow certain processes before submitting your manuscript. Here is a complete checklist that you should keep in mind before submitting your manuscript to an academic journal.


It is important to format your manuscript as per the requirements of the journal. This includes:

  1. Making sure the layout, font type, font size, heading style, numbering, spacing, page margins, etc. are as per the journal requirements.
  2. Including in-text citations and reference list and ensuring that they are styled and formatted correctly.
  3. Adhering to the appropriate style guide (APA, Harvard, Oxford, etc.) followed by the journal.


The structure of the manuscript is another crucial aspect. Every section of the manuscript should be checked.

  1. Your title should be attractive and relevant, while your abstract should be to-the-point and give the gist of your study.
  2. Formatting of internal headlines should be identical throughout the manuscript.
  3. Meanings of symbols, abbreviations, and measurement units should be clearly defined.
  4. Sources of references and quotations should be listed correctly.
  5. If your manuscript has graphs, tables, and figures, make sure they are accurate, clear, and complete.
  6. In case your manuscript contains footnotes, they should have relevant additional information and should be numbered correctly.


Apart from providing a novel or unusual idea, your manuscript should also focus on presenting this idea properly.

  1. The ideas in your manuscript should flow smoothly.
  2. Opt for simple sentences, and refrain from long and complex sentences. They should be easily understood.
  3. Make sure there are no grammatical or spelling errors.
  4. It would be best to get your content reviewed by a third party like a friend or an editing or proofreading service.

Facts and Details

Checking facts and other important details is necessary to ensure that your manuscript is authentic and relevant. All facts and details like symbols, data, equations and calculations, numerical consistency, and units of measurement should be checked and double-checked. The same applies to the numerical consistency between your reference list and in-text citations.

Attribution and Acknowledgment

One cannot write an academic thesis without taking any material from another study. It is extremely important to attribute and acknowledge the relevant source of information.

  1. Always use quotation marks while copying or reproducing material.
  2. Provide proof of written permission if you have used either published or non-published content or material.
  3. Copyrighted material should not be used without gaining permission in writing.

Cover Letter

The cover letter is a way of making the journal publishing company notice your manuscript and should not be ignored.

  1. It should include complete details of the author, including name, email and postal addresses, and telephone number.
  2. You should explain about the manuscript briefly and why the journal should publish it.
  3. It is important to mention whether it has been submitted for publication to any other journal.
  4. Commercial or financial relationships of any kind should be revealed, especially if they can give rise to conflicts of interest in the future.

Following this checklist will ensure that your academic manuscript does not face outright rejection. If you think you cannot be critical about your own work, it would be best to approach a professional company that can do the work for you. Siliconchips Services Ltd. is a premium publishing company offering this service to ensure your manuscript achieves the high standards expected by academic journals.

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Umesh Nair

International Executive with focus on Global Growth -20 years working experience in Germany, Singapore, India,Asia, Middle East, Switzerland, Europe across a cultural multi-functional environment.

Specialties: Business Strategy & International partnerships, Global Alliances network in Startup, Technology,Airlines, Aviation, Travel, online travel, E-commerce Business, Luxury Retail, BPO, b2b, ERP Software BusinessDevelopment – Sales, Go to Market, Growth Specialist, Incubation, Entrepreneur in Residence, Senior ClientPartner, Consulting, Market Research – Coleman Research, Lynk Global, Guidepoint, Insight Alpha, GersonLehrman Group.

Mr. Manoj Mehta

Mr. Manoj Mehta, is a Science Graduate and a Fellow Member of the Institute of Chartered Accountants of India (ICAI), practicing as a Chartered Accountant since 1984. He had the great opportunity to complete his article training with M/s. S.V.Ghatalia & Co. (now part of E&Y, one of the big four Consulting Firms in India).

He has got vast experience of 40 years in the profession. His core strength is in the field of Finance, as a Corporate Advisor to public, private and multinational companies in the field of financial planning, raising debt and equity, structuring,  etc. His forte is strategic business and financial planning, compliances, deployment of funds, optimum utilization, budgeting, Preparation and analyzing of qualitative Project feasibility reports, anything and everything related to advising on financial decision making.

He holds trusteeship of a few charitable trust to show his philanthropy side.

He has held leadership roles and has been in the forefront in articulating values and beliefs in a team building approach.

Paul Evans

Dr Paul Evans has a long career in publishing in STM and business sectors since graduating from Oxford University and first working as a computer programmer. He worked for Reed Elsevier in a variety of roles for nearly 25 years (in UK, Netherlands and China) up to, in later years, Senior Vice President at the global headquarters in Amsterdam. He then became Managing Director for SAGE Publishing’s Asia Pacific company at its hub in Singapore for 7 years, doubling its size and performance. Latterly he was for three years Director of Nature Research China with Springer Nature in Shanghai and an adviser to the Chinese government for his industry, and then on return to the UK during Covid he has worked for Maverick Publishing Specialists as a consultant and Charlesworth Publishing Services as Director of Partnerships.

He has also taken a strong interest in education initially as a teacher in Japan, as a lecturer and course leader in Publishing Studies at a Scottish university, and now in working in UK education areas.

Bharath Ramadoss

Head of Production and Operations, has been with Siliconchips since 2015. In his time with us, he has managed a team of dedicated and experienced production team members, both in books, journals development.

A graduate of University of Madras, Bharath has a strong experience in quality, complex workflows in the publishing industry. His skill set includes e-publishing, project and team management, XML and HTML, content development, workflow improvement, and now working closely with technology team and developing various tools and platforms.

He enjoys cricket, and you will find him playing every Saturday.

Becca Mosher

Becca Mosher, US Editorial Project Manager, helped to develop the Siliconchips editorial department in 2015, and her team continues to grow. A graduate of University of Illinois at Urbana-Champaign and University of Missouri – Columbia, Becca has been in the publishing industry since 2007, where she has specialized in e-book project management, editorial management, and editing in a wide variety of styles at all levels, from proofreading to developmental editing. She is proficient in several languages and adept at client relations.

An avid board gamer, Becca teaches different games at a “Learn to Play” night once a week.

Abhijit Pathre

Abhijit Pathre, our Director of Account Management, manages data, accounts, delivery and operations, and maintains client relationships. He is highly experienced in the technology field and possesses excellent communication and problem-resolution skills; prior to joining Siliconchips Services, he was with Hutchison Global Services, working in 3G, and Goldshield Business Solutions, a UK-based Business Process Outsourcing (BPO) firm.

He leads with a humbleness that compels the team to follow his direction. His firm commitment and his vast fifteen-year experience spanning various industries contribute to his essential role as a member of the Siliconchips Services team in India.

Shahid Chowdhary

Shahid Chowdhary began Siliconchips Services in London in September 2010, with one basic idea: to build an organisation committed to value-based leadership and promoting a culture of trust, transparency, integrity and mutual respect.

Shahid received his graduate degree in Mechanical Engineering from NIT Srinagar and his post-graduate in Marketing and Finance from NMIMS, Mumbai – both leading engineering and business schools in India and he was certified by Baan in Enterprise Resource Planning (ERP). He has acquired numerous professional qualifications in innovation, strategy and leadership development throughout his career, including Leadership Management Institute (LMI) in the US and Neuro-linguistic programming (NLP) in London. Over the years he has worked with various multinational companies in India, the US and the UK, including engineering, software development and publishing companies.

Shahid is the driving force behind Siliconchips Services; he focuses on new markets, business development, human resources development and planning for the continued growth of the company. He unites his teams across borders, and encourages a cohesive working community to give our clients a professional and pleasant experience with Siliconchips Services.

Over the weekends, Shahid spends time with his two daughters, practicing martial arts, and volunteering at the stables for his love of horses.