Siliconchips Services Ltd.

test alt text

Automated workflows have become increasingly popular in the publishing industry, allowing for greater efficiency and accuracy in managing and producing content. But what are automated workflows exactly?

In this guide, we share how they work, their benefits, and what considerations publishers should keep in mind when implementing them.

Why do we need Automated Workflows?

As publishing has become more digital and distributed, the need for automated workflows has become increasingly apparent. In the past, publishing processes were often manual and time-consuming, with multiple individuals responsible for various tasks such as editing, design, layout, and distribution. This approach was prone to errors and inconsistencies, which could lead to delays and increased costs.

Automated workflows have solved these problems by streamlining and automating many publishing processes. Tasks that were once manual and time-consuming can now be automated, reducing the risk of errors and allowing more time for creative and strategic work.

How Does an Automated Workflow Work?

An automated workflow involves using software to manage and execute various tasks in a publishing workflow.

A typical automated workflow might involve the following steps:

Each step is defined in advance, with the workflow automatically progressing to the next step once the previous one is complete.

Let’s go through the process:

  1. A publisher receives a final manuscript as a text file.
  2. Someone manually goes through the text file and applies “tags” or “styles” to classify each paragraph, which computers will use to handle the text and apply the design.
  3. This text file is then inputted into the automated workflow—a collection of code or scripts on a server or in the cloud.
  4. These automation scripts turn the text into code (for example, XML or HTML), which makes it even easier for computers to read.
  5. This new code version and a version that contains design instructions are automatically sent to a PDF processor that turns the code into a nicely designed PDF.
  6. While this happens, the scripts also turn the code version into an ebook file (EPUB).
  7. Once this is all done, the automation scripts deliver the final PDF and EPUB files to the original user.
  8. The files are manually reviewed, and any changes are made in the text files before starting the process again.
  9. If no changes are required, the publisher proceeds to the next step—sending out to editors, for example.

The Benefits of Automated Workflows

What to Consider Before Implementing Automated Workflows?

Software selection: Choosing the right software is crucial to the success of an automated workflow. Publishers should consider factors like ease of use, scalability, and integration with other systems.

Workflow design: Designing an effective workflow requires careful planning and consideration of the various steps involved in the publishing process. This is especially important if you have complex workflows.

In-house or outsource: Weigh up the pros and cons of technology investment, staff training and change management when making this decision.

Ongoing maintenance: Automated workflows require ongoing maintenance and support to ensure they function correctly over time.

First Steps to Implementing Automated Workflows in Your Publishing Business.

Moving to automated workflows is a significant change. Access our experience and expertise before you begin.

We can help you decide if it’s right for you, what tasks can be automated, which software suits your needs, and how to design and implement even the most complex of workflows to increase efficiency and improve collaboration, quality and cost.

Contact us today to get started.

Photo by AltumCode on Unsplash

Scroll to Top

Umesh Nair

International Executive with focus on Global Growth -20 years working experience in Germany, Singapore, India,Asia, Middle East, Switzerland, Europe across a cultural multi-functional environment.

Specialties: Business Strategy & International partnerships, Global Alliances network in Startup, Technology,Airlines, Aviation, Travel, online travel, E-commerce Business, Luxury Retail, BPO, b2b, ERP Software BusinessDevelopment – Sales, Go to Market, Growth Specialist, Incubation, Entrepreneur in Residence, Senior ClientPartner, Consulting, Market Research – Coleman Research, Lynk Global, Guidepoint, Insight Alpha, GersonLehrman Group.

Mr. Manoj Mehta

Mr. Manoj Mehta, is a Science Graduate and a Fellow Member of the Institute of Chartered Accountants of India (ICAI), practicing as a Chartered Accountant since 1984. He had the great opportunity to complete his article training with M/s. S.V.Ghatalia & Co. (now part of E&Y, one of the big four Consulting Firms in India).

He has got vast experience of 40 years in the profession. His core strength is in the field of Finance, as a Corporate Advisor to public, private and multinational companies in the field of financial planning, raising debt and equity, structuring,  etc. His forte is strategic business and financial planning, compliances, deployment of funds, optimum utilization, budgeting, Preparation and analyzing of qualitative Project feasibility reports, anything and everything related to advising on financial decision making.

He holds trusteeship of a few charitable trust to show his philanthropy side.

He has held leadership roles and has been in the forefront in articulating values and beliefs in a team building approach.

Paul Evans

Dr Paul Evans has a long career in publishing in STM and business sectors since graduating from Oxford University and first working as a computer programmer. He worked for Reed Elsevier in a variety of roles for nearly 25 years (in UK, Netherlands and China) up to, in later years, Senior Vice President at the global headquarters in Amsterdam. He then became Managing Director for SAGE Publishing’s Asia Pacific company at its hub in Singapore for 7 years, doubling its size and performance. Latterly he was for three years Director of Nature Research China with Springer Nature in Shanghai and an adviser to the Chinese government for his industry, and then on return to the UK during Covid he has worked for Maverick Publishing Specialists as a consultant and Charlesworth Publishing Services as Director of Partnerships.

He has also taken a strong interest in education initially as a teacher in Japan, as a lecturer and course leader in Publishing Studies at a Scottish university, and now in working in UK education areas.

Bharath Ramadoss

Head of Production and Operations, has been with Siliconchips since 2015. In his time with us, he has managed a team of dedicated and experienced production team members, both in books, journals development.

A graduate of University of Madras, Bharath has a strong experience in quality, complex workflows in the publishing industry. His skill set includes e-publishing, project and team management, XML and HTML, content development, workflow improvement, and now working closely with technology team and developing various tools and platforms.

He enjoys cricket, and you will find him playing every Saturday.

Becca Mosher

Becca Mosher, US Editorial Project Manager, helped to develop the Siliconchips editorial department in 2015, and her team continues to grow. A graduate of University of Illinois at Urbana-Champaign and University of Missouri – Columbia, Becca has been in the publishing industry since 2007, where she has specialized in e-book project management, editorial management, and editing in a wide variety of styles at all levels, from proofreading to developmental editing. She is proficient in several languages and adept at client relations.

An avid board gamer, Becca teaches different games at a “Learn to Play” night once a week.

Abhijit Pathre

Abhijit Pathre, our Director of Account Management, manages data, accounts, delivery and operations, and maintains client relationships. He is highly experienced in the technology field and possesses excellent communication and problem-resolution skills; prior to joining Siliconchips Services, he was with Hutchison Global Services, working in 3G, and Goldshield Business Solutions, a UK-based Business Process Outsourcing (BPO) firm.

He leads with a humbleness that compels the team to follow his direction. His firm commitment and his vast fifteen-year experience spanning various industries contribute to his essential role as a member of the Siliconchips Services team in India.

Shahid Chowdhary

Shahid Chowdhary began Siliconchips Services in London in September 2010, with one basic idea: to build an organisation committed to value-based leadership and promoting a culture of trust, transparency, integrity and mutual respect.

Shahid received his graduate degree in Mechanical Engineering from NIT Srinagar and his post-graduate in Marketing and Finance from NMIMS, Mumbai – both leading engineering and business schools in India and he was certified by Baan in Enterprise Resource Planning (ERP). He has acquired numerous professional qualifications in innovation, strategy and leadership development throughout his career, including Leadership Management Institute (LMI) in the US and Neuro-linguistic programming (NLP) in London. Over the years he has worked with various multinational companies in India, the US and the UK, including engineering, software development and publishing companies.

Shahid is the driving force behind Siliconchips Services; he focuses on new markets, business development, human resources development and planning for the continued growth of the company. He unites his teams across borders, and encourages a cohesive working community to give our clients a professional and pleasant experience with Siliconchips Services.

Over the weekends, Shahid spends time with his two daughters, practicing martial arts, and volunteering at the stables for his love of horses.